Employment
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City Hall
11 S Central Ave.
Hartley, Iowa 51346
Phone: 712-928-2240
Fax: 712-928-2878

Location: Hartley, Iowa
Experience: Open
Education: Bachelor's Degree
Wage: Salaried
Type: Full Time
Shift: 1st - Day
Open: 12/18/2018
Close: 01/21/2019

 
City Clerk / Administrator
Description:
The City of Hartley, IA is seeking a City Clerk/Administrator. BA in accounting, finance, public administration or related field and governmental experience preferred. Knowledge of city government, fund accounting, public finance, public relations, management practices, economic development and personnel management preferred.

GENERAL STATEMENT OF DUTIES
Under the general direction of the City Council exercising general and administrative supervision over all city departments and staff either directly or through subordinate supervisors/Department Heads. This position is responsible for implementing the directives of the City Council and overseeing the day-to-day operations of city business. This position performs highly responsible administrative and financial work in the management of city governmental activities. Work involves planning, organizing, directing, and coordinating a variety of municipal activities, executing ordinances as provided for and authorized by the City Council. This position serves as the Zoning Administrator and performs with considerable latitude for independent action and decision making under the broad policy guidance of the City Council.


Duties/Responsibilities:
RESPONSIBILITIES AND DUTIES
The City Clerk/Administrator shall be responsible for coordinating and administering the functions of the City. This position shall advise the City Council and exercise supervision and administration over all city departments and staff. Specifically:

• Plans, organizes and administers the City’s functions to ensure a coordinated and efficient effort to meet the goals and objectives of the City.
• Implements directives of the City Council.
• Oversees and coordinates the administration of all departments in city government, including personnel, equipment, and facilities to ensure adequate services is provided to the citizens.
• Supervises all city staff directly or indirectly through subordinate supervisors, including personnel actions such as interviewing and recommending hiring, training, scheduling, assigning and reviewing work.
• Directly supervises city hall employees.
• Oversees payroll processing, benefit administration, submission of quarterly and annual reports and personnel policy implementation.
• Develops procedures necessary to ensure proper functions of all departments.
• Within broad policy guidelines, coordinates, administers and follows through with in regard to a wide variety of requests and problems of municipal concern, researches and assists in developing and recommending solutions and explains ordinances and directives for other departments and agencies and the general public.
• Prepares agenda’s for City Council meetings, supervises and participates in development of supporting information and attends City Council meetings and other meetings as required.
• Directs the financial and accounting function of the City, which includes budget preparation, receipts and disbursement, billings, payroll, planning, financial review and analysis, annual audits, investments and report preparation.
• Advises City Council as to the financial status and needs of city government, coordinates public improvement and bond issue activities.
• Administers appropriations, purchases and contract as provided for and authorized by the City Council.
• Serves as City Zoning Administrator in the administration of the city planning and zoning regulations and the responsibilities assigned under adopted policies.
• Serves as a direct advisor to the Planning and Zoning Commission and Board of Adjustment and provides information, sets up meetings and assists them as needed.
• Coordinates and supervises the activities and maintenance of City Hall.
• Provide effective upward and downward communication within the city and insures that the City Council is kept currently aware of any problems and progress of the City.
• Insures compliance with all State and Federal laws and regulations related to cities.
• Represents the City at local, regional and state conferences, workshops, seminars and meetings which are necessary to perform the duties of this position.
• Represents the City in its relationships with other governmental agencies and the general public while maintaining a professional decorum.
• Submits monthly reports to the City Council of the financial condition of the municipal accounts.
• Prepares for and oversees preparation of grants and loan applications, administers and accounts for grant and/or loan money received.
• Supervises and conducts local elections in accordance with related laws and regulations.
• Prepares minutes, news releases, public notices, publications according to laws and regulations for cities.
• Provides public records and information to citizens and other agencies as requested.
• Responds to questions and complaints from customers and citizens of the City.

KNOWLEDGE, SKILLS AND ABILITIES
• Project management skills.
• Customer services experience, excellent communication problem solving skills.
• Ability to adapt quickly to changing environment and conditions.
• Knowledge of advanced mathematical concepts and formulas and computer software programs and spreadsheets.
• Exercise effective judgement within established guidelines and analyze and interpret complex documents, administrative procedures, regulations and legal requirements while evaluating alternatives and implementing effective solutions.
• Knowledge of principles, practices and techniques of public administration, budgeting, finance, purchasing, planning and zoning and public relations.
• Knowledge of governmental accounting principles, practices and procedures, function of city government and ordinances, regulations and policies controlling its operation.


Qualifications:
QUALIFICATIONS
• Education: B.A. in Accounting, public administration, finance or related field with governmental experience preferred.
• Experience in financial planning and budgeting, fund accounting, public finance, public relations, management practices, government and municipal utilities, economic development and personnel management.
• Demonstrates proficient understanding and use of Microsoft Word, Excel, Power Point, email and copy and fax machines.
• Has exceptional oral and written communication skills.


Hours/Compensation:
PHYSICAL ACTIVITIES AND WORKING CONDITIONS
• Working conditions vary between seasonal activities.
• Sitting for extended periods of time.
• Standing, crouching and kneeling frequently.
• Lift and/or carry minimum of 25 pounds frequently.
• Extensive phone, adding machine and computer usage.
• Effective communication, written, oral and technical skills are required. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.


Benefits:
The City of Hartley is an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act. The City will provide reasonable accommodations to qualified individuals and encourages prospective employees and incumbents to discuss potential accommodations with the employer. This job description includes the primary job duties and requirements for this position. However, it is not intended to provide an exact description of all job duties and requirements. The City reserves the right to change this job description at any time.

Contact:
Send resume, cover letter, salary history and work-related references to Mayor Rodney Ahrenstorff 11 S. Central Avenue, Hartley, Iowa 51346 or to hartley@tcaexpress.net by January 21, 2018. For more information and job description see hartleyiowa.com or call (712) 928-2240. EOE. Salary DOQ.